Export grades

Introduction

Keeping a record of students' grades is like holding a map of their learning journey. It is where you track how they are growing across terms and find real evidence for meetings and reports, since trends are easier to show and discuss when the data is on hand.

You can download the grades of one activity, or of your whole class across all its activities, as an Excel file.

In this guide, you will export your students' grades from GradeChum.

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Steps

To export your students' grades, follow the instructions for each:

a. Export activity grades

1. Open your class and go to its Activities tab. Click the ⋮ button on the right of the activity card to open Activity Actions.

2. Click Export results. The button shows a loading state, then your browser downloads an Excel file of that activity's grades.

You can also export from the activity's results: open the activity, click the ⋮ button at the top of the window, then click Export results.

3. Finally, open the downloaded Excel file to view your students' grades on that activity. It holds one row per student, with their last name, first name and their score on that activity. The activity's total points sit under its name, and a student with no checked result yet is left blank.

b. Export class grades

1. Open your class and go to its Class Record tab.

2. Click Export as Excel (Export on small screens). Your browser downloads an Excel file of the grades of every student across all the activities in the class.

You can also export the class from any tab: click the ⋯ button in the class header, then click Export under Class actions.

3. Finally, open the downloaded Excel file to view your students' grades across all the activities in the class. It holds one row per student and one column per activity, each activity's total points under its name. An activity GradeChum has not checked yet leaves its column blank.

If your class has no students yet

Export as Excel only shows on the Class Record tab once your class has students. If you click Export under Class actions or Export results on an activity before that, the Import class record modal opens with "Import your class record to proceed with exporting." instead of a download.

Import your class record in that modal, then export again. See Invite students to class for how to add your students.

If an export option is locked

If you do not have a school license, an export option can show a yellow lock. Hover over it to read why, then click the button in its tooltip:

• "This option is not available for unverified teachers. Please verify your phone number first." Click Verify phone number. See Verify your email and phone number. While your phone number is not verified, the tooltip's button always reads Verify phone number, even when the text gives another reason.
• "Your first check is free. Open the activity's Results to upload your DepEd school ID." Click Open Results.
• "This option is currently unavailable because you haven’t used an activity credit to unlock this activity yet." Click View results to use the activity credits shown beside it. An activity of multiple choice items only costs 1 credit and unlocks at once. One with other item types costs 2, so Unlocks 6 days from now asks first and you click Use 2 credits.
• "You need" a number of "more activity credits". Click Buy credits.
• "Results will be unlocked on" a date. Export the activity after that date.
• "This option is currently unavailable because you've exceeded the number of allowed students." Click Contact us for assistance.

Exporting your whole class only needs a verified phone number. The other locks are for activities only. See Activity credits and school licenses for how activity credits work.

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And that's how you export grades in GradeChum! Next, let's release the activity reviewer of your activity.