Invite students to class
Introduction
Once you have created a class, it's time to let your students into the class.
This part is essential so that your students can view the results of the activity you will administer, as well as review the activity, if you permit them to do so.
On your end, it also makes things easier for our system to match the scanned papers of an activity to the students in the class. Only students in your class record can join, so the first thing to do is upload your class record.
Steps
Note: You must have already created a class and have your class record as an Excel or CSV file (.xlsx, .xls or .csv, up to 100 MB) with your students' names.
To invite and accept students into the class, follow these steps:
- Go to your class by clicking the class card.
- Then, go to the Class Record tab. A class with no students yet shows Import your class record here.
- Click Upload Excel/CSV and choose your class record file, or drag and drop the file onto the upload area.
- If your file has more than one sheet, the Select sheet to import modal asks which sheet has your students' names. Pick the sheet from the list, then click Import.
- Wait while GradeChum shows Processing class record. It usually takes less than a minute, so keep the window open. Once Class record processed! tells you how many students it found, click Confirm.
- Your class record now lists your students, and a class code is ready under Class details. Click Copy code and share the code with your students.
- Let your students create a GradeChum student account and join your class using the code, as shown in Join class. This is how to create a student account.
- Finally, once a student has joined your class, the Has Joined Class column shows Joined beside their name.
Note: If GradeChum cannot read your file, the upload area tells you why. File type not supported. means the file is not an Excel or CSV file. A file over 100 MB, or an error while reading the sheets or importing, asks you to try again later. If your school is a government partner, your class has no class code to share.
Add a student you missed
Only students who are in the class record can join your class. If you missed someone, you do not have to upload the file again.
- On the Class Record tab, click Add new student (Add student on a phone).
- Under Complete student name, fill in the student's last name and first name. Both are required.
- If your class record uses school ID numbers, Additional details also asks for the Student ID. If your class record is ordered by sex, Sex asks you to pick Male or Female. Each one that shows is required.
- Finally, click Add new student. GradeChum confirms with Student successfully added!. Click Done, and the student can now join with the class code.
Note: If the student cannot be added, the reason shows in red under the form. When it says the student is already enrolled, they are already in this class record, so look for them there instead. When it says the name already exists, a student with the same name is already in the class record, so check the list before you add them again.
Upload an updated class record
- To replace your class record with an updated file, click Upload new class record (Reupload on a phone) under Class details.
- Finally, in the Import class record modal, upload the file the same way as in steps 3-5.
Note: GradeChum also asks for your class record in other places. If you export grades from a class with no students, the Import class record modal says Import your class record to proceed with exporting. Once it is uploaded, click the export again. An activity's Results tab shows Upload class record or Import class record to view all results until the class has students, and a mock board class asks for it with Import class record.
Remove a student
- On the Class Record tab, click the red remove button at the start of the student's row.
- Finally, in the Remove? modal, click Delete student to remove them, or Cancel to keep them. The class record and the student count update once the student is removed.
Note: If the modal stays open after you click Delete student, the student was not removed, so try again. Removing the last student takes the tab back to Import your class record here. A class shared with you as view-only shows No class records yet when it has no students, and has no upload, add or remove buttons.
And your students are now in! Next, let's create an activity for your students to answer.